First of all login to your signed up user account, go to acastem.com/account.php and click on "Open school account" to begin the registration process.
2
Fill in School Information
Complete all required fields including school name, abbreviated name, school working email address. Contact information, and other details are filled/updated after opening. Ensure all information is accurate as this will be used throughout the system.
3
Administrator Account setting
After successfully opening school account, admins (other than the account opener) can be appoint from list of staffs in the personnel management inside the school account.
4
Configure Initial Settings
Set up basic configurations such as academic session, class structure, subject structure, assign class teachers and subject teachers, grades, fees, etc via the management page (click on the management button for access).
The user that creates the school account is automatically made the admin and can be changes by contacting us. Keep your login credentials secure.
2
How to Manage Student Applications
1
Access Application Dashboard
Login to your administrator account and navigate to the "Applicant_list" section either from the more button or in the management page.
2
Review Pending Applications
View all submitted applications with real-time status updates. Applications are automatically organized by submission date and current status.
3
Evaluate Applications
Check what the applicant applied for, could be to a class or to be a staff. Here the admin can set the schools application status to either allow for applications (open) or not (close).
4
Make Admission Decisions
Use the streamlined approval system to accept, reject applicants. Decisions are instantly communicated to applicants by their application records being updated.
Setting the application status to "student" means only students can apply like wise setting it to "staff". The "shuffle mechanism" when on automates the arrangement/sharing of students into classes.
3
How to Input and Publish Results
1
Navigate to Set Result Page
As a teacher click on set_result in the "more menu" or via the "Management page" as an Admin to begin score entry.
2
Select Class and Subject
Choose the appropriate term, class and subject for which you want to enter grades. The system will display all enrolled students for that combination.
3
Input Student Grades Securely
Enter grades for each student interface. The system automatically calcates and uploads the scores as well as update it if their was a previous score. Records left blank (i.e tests scores, examination scores or zero as a total score) are treated as unoffered subjects by the student.
4
Review and Publish Results
Reviews for all entered grades are done by the class teacher or admin via the promotion_list page. This page is also where result comments are entered by the class teacher.Once admin "approves result" from the "management page", students "result page" automatically updates showing the terms result. They can view as well as download or print it from the "result page".
Students can always view all approved results via their "result page". Previous academic session (including all 3 terms) results cannot be modified once in a new academic session.
4
How to Promote Students
1
Set Promotion requirements
Admin should navigate to "Grade page" in the management section and: (1) set the minimum passing grade for the whole school (2) set the minimum score to pass each class subject. (number 2. is optional)
2
Evalutes Student Perfomance for Promotion
Via the "promotion_list"page the class teachers are able to see all student of their class, those who pass the schools criteria for promotion are automatically marked for promotion and thise who didnt are marked to repeat class as it shows their score average and the subjects they didn't pass to help in better commenting.
3
Considerations
The system enables the class teacher or admin to be able to consider a student for promotion even after not getting up to the criteria, such as considering a student who didn't score up to 50 but 49 because of ill health during exam.
4
Execute Seamless Promotions
Run the promotion process to automatically advance eligible students to the next academic level. The system generates detailed reports for review.
Very crucial to know is: promotion can only work after the admin creates a next academic session via the "calendar page" as well as "approving promotion" in same page. without promotion approval the "promotion_list page" only saves result comments.
Please only after concluding all academic session works or before start of a new academic session should next_session be activated.
5
How to Organize Classes and Subjects
1
Start with Easy Setup
Use the intuitive class management interface to create new classes and assign subjects effortlessly. The system guides you through each step of curriculum structuring.
2
Assign Teachers and Students
Link teachers to their respective subjects and assign students to appropriate classes. The system maintains clear relationships between all educational components.
3
Make Real-Time Adjustments
Modify class sizes, add or remove subjects, and reassign teachers on the fly. The scalable design adapts instantly to changing educational needs.
4
Monitor and Optimize
Use built-in analytics to track class performance, identify optimization opportunities, and make data-driven decisions for better educational outcomes.
The system is suitable for schools of all sizes - from small private academies to large universities. All configurations automatically scale with your institution's growth.
ACASTEM